Attendance management systems are the key to maximizing your workforce productivity and achieving broader organizational goals. These modern, time-keeping tools offer comprehensive attendance management solutions. Their hi-end features include managing employee time log, leave management, employee information management and much more. You can choose a solution corresponding to the type and size of your organization. However, before we dig deeper into the advanced features of digital attendance and time management systems let us first explain.
A digital time and attendance system is an attendance register, only digital. These digital attendance tools not only track the time log of your employees but also manage leaves. You can create and maintain employee profiles, enable scheduling, offer means of communication among team members, all through a single platform frequently known as the dashboard. These systems are 100% efficient, accurate and a sure shot formula for boosting organizational productivity.
There is a wide variety of attendance and time management software and apps available in the market. Each has a unique technological infrastructure, merits, and demerits. You have to carefully contemplate which one is the best for your organization after evaluating other organizational factors that will be discussed in the subsequent section. We have discussed some of the most prevalent technological interfaces that differentiate various time attendance systems.
Time cards: They are the most widely used option, particularly because they are budget-friendly. These time cards are a technological substitute to the old paper-based punching system, employees swipe their time cards in the machines to transfer their time data into computerized timesheets.
Proximity cards: They are another, slightly advanced, substitute of the traditional punch card. Nonetheless, the employee does not have to swipe their card, instead simply put their identity card in front of the reader which tracks and transfers all their time data to the computers.
Web-based portals: These systems generate a static IP address when an employee logs in using a laptop or computer. This makes web-based logins a suitable option for organizations with computer-based work. This technology, however, is highly susceptible to time theft.
Biometric terminals: The biometric systems follow different biometrics for employee recognition, some use fingerprints or handprints, while other advanced options read employee's facial structure or eye patterns. These biometric readers, however, are pretty expensive.
This is not an easy decision, and it does not have to be, particularly when your organization's bottom line is tied to this investment. Selecting the ‘right' time and attendance system is a very broad area and will require you to carefully contemplate several factors, big and small. The ideal solution must provide a juncture between the system's capabilities and your organization's needs.
Must-haves in an ideal time and attendance system:
Clocking Flexibility: Clocking in and out happens to be the most indispensable feature of any attendance management system. It must also include multiple clock-in options to accommodate offsite and mobile employees. However, it must also ensure that the received data is accurate and without any possibility of exploitation.
Work Scheduling: Your selected system must enable managers and supervisors to prepare seamless work schedules for employees and themselves. This feature is essential for ensuring smooth workflow throughout the organization.
Cloud Capabilities: A cloud-based system should be preferred over the rest. It not only provides real-time access to all your organizational data but also protects data loss with its automatic backup feature. Moreover, a cloud based-system carries minimal maintenance and support costs.
Incorporate Mobile Attendance: Flexibility is at the heart of the modern organizational system. Employees sometimes work from their home or any other location, therefore, having a mobile integration feature in a time and attendance solution is extremely valuable. The GPS tracking systems act as the cherry on the top by enabling managers to track employee location and hours worked.
Tailored Reports: The ability to generate tailored reports and analytics is crucial in any attendance management system. Such data-driven insights are extremely helpful in capitalizing your software investment and using it to grow your organization.
Regulatory Compliance: Your time and attendance management system must include policy and regulatory compliance feature. Such features provide support in combating all legal implications and ensure that employees are getting their due employee rights.
Integration and Scalability: A good time and attendance solution must ensure integration with other organizational solutions like payroll, HR, accounting, etc., and scalability with the increasing need and usage.
Support: Sound technical support and service is a necessity for a good time and attendance solution. So, choose one that offers 24/7 support with sufficient online information to help you through the glitches.
An ordinary time and attendance system will not suffice the 21st-century business needs. It is, therefore, time to Nock attendance intelligence. It is an innovative and unique time attendance tool that not only will save you money, but also nurture your workforce efficiency and productivity. Many businesses across the globe have already revolutionized their attendance and time tracking capabilities with Nock's digital innovativeness. You can do too! But, before you do so, don't forget to see what companies say about Nock: it is honest, first-hand feedback we take pride in.