The advancement of technology, modern work dynamics, and the need for workforce diversity is increasing the challenges associated with employee attendance. Managing employee attendance is indeed a multifaceted task. It is not only about tracking and recording employee attendance, but also using the recorded data to maximize the value of your employee's work. Such systems also possess the capability of monitoring how and how much employees work during a given period of time. This information, if interpreted and utilized properly, can do wonders for your organization.
This is why attendance management systems are all the more important for thriving modern businesses. However, they come with their own set of challenges.
This blog post is an effort to outline some of the major attendance management problems and their possible solution(s).
It is a deep-seated problem, prevalent in almost all organizations across all sectors. Absenteeism has even deeper implications. It reduces overall organizational productivity and profit margins, affects organizational culture and cohesion, hinders effective teamwork, breeds workforce conflict that lowers employee morale.
It can be rightly established that absenteeism is the biggest and most pervasive time and attendance management problems that an organization faces. Nevertheless, you can employ a digital attendance system to tackle absenteeism and increase workforce efficiency. This encompasses everything from implementing your attendance policy and nurturing a welcoming organizational culture.
Each organization is different with a unique mission and work protocols. Therefore, it hires employees in compliance with its unique set of needs. But what often results in attendance management catastrophes is the fact that the management opts for a readymade time policy. This type of off-the-shelve policy is easily available on the internet. This sure saves a lot of time and effort but yields fruitless in fulfilling its intended purpose: a policy without application is useless.
It is, therefore, imperative that you invest in developing and employing attendance management policies. This will ensure that the policies are consistent with your business needs and tailored to fit your organization, attendance issues, and objectives.
Sometimes you have implemented proper time tracking tools and have insightful time data at your hands. But are still unable to harvest the fruit of your investment because your managers and supervisors are inadequately trained to track employee attendance and tackle associated problems. After all, it is the management's job to enforce and yield maximum productivity from a time attendance system.
These managers undermine the importance of effective employee attendance management, therefore often ignore a late check-in, early time out, frequent absenteeism patterns, etc. Similarly, lack of training deems them incapable of using time and attendance for the company's success. Make sure your management staff receives adequate training on attendance management.
Time theft incurs a lot of costs to employers. Unfortunately, it is one of those culprits that often goes by ignored. Such form of time abuse can occur in many forms, you and your employees might not notice it or consider it important. But it has serious organizational implications, almost similar to that of absenteeism.
Late check-ins, early time-outs, excessive personal time and socializing in the workplace, all fall under the category of time theft. It sure is difficult to tackle because of its abstract nature but is manageable with a proper policy. Nevertheless, this policy should be thoroughly communicated among the employees and enforced by the management.
Managing attendance is tedious, however, the challenges multiply when you have a virtual and mobile workforce. There are a lot of reasons that make this difficult, but a high percentage of them result from a lack of coordination and attendance issues. Despite their inherent difficulties, flexible timings and virtual reality have emerged as a norm in modern workplaces because of the numerous benefits they entail.
A solid time and attendance management system is all you need to reap the maximum benefits from flexible work arrangements for your employees. It enables you to track their location and work hours in addition to how much time they spend working. These systems also provide a platform for communicating with offsite employees helping you achieve the goals the way you planned to achieve them.
Nock, a digital time and attendance tool, resolves all of these challenges via a single, easy to use platform. Absenteeism, time theft, policy enforcement or adequately using and implementing standard operating procedures, Nock can handle all this and much more.
It enables your management staff to craft and disseminate work schedules throughout their teams as well as the company's ownership. As a result, each party enjoys easy access to the system from their mobile devices. Nock’s upcoming facial recognition feature will transform time and attendance dynamics to a distinctive level. This hi-end technology will eventually put an end to the slightest occurrence of these above-mentioned time management issues.